Beefree blog

What is the best time to send a newsletter

Emily Santos
Emily Santos
Nov 15, 2023
What is the best time to send a newsletter
What is the best time to send a newsletter

Navigating the world of email marketing can be a maze, especially when you're trying to pinpoint the perfect moment to send out that meticulously crafted newsletter. It can be even more complicated when there are multitudes of studies on the World Wide Web that offer different insights into what the "perfect time" is.Yes, we wish it were as simple as stating, "Friday at 10 AM," but the truth is various factors influence when the "right time" is for you and your audience. And while we cannot tell you directly "This is THE time," what we can do is share some of the nuances that will help you get one step closer to making data-driven decisions.

Why is newsletter timing important?

Ever heard the saying, "Timing is everything"? Well, in the world of email marketing, that couldn't be more true.Finding the right time to engage with your audience is crucial to determine the effectiveness of your communication. For example, sending newsletters at a time when your audience is more likely to be in their inbox (i.e., 9 am -5 pm for business professionals) can help increase open, click-through, and conversion rates.As a first step, we suggest looking at your existing data and trying to identify patterns in your audience's behaviors.

When is the Best Time of Day to Send a Newsletter

Every audience is different. Your subscribers might have unique habits, quirks, and preferences that set them apart from others, so try to identify those first. Based on your findings, here are some times that may work for you and your audience:

Morning (6 am - 11 am):

  • 6 am - 8 am: According to Sleep Advisor 30% of millennials check their emails within 15 minutes of waking up. They are likely still in bed on their mobile phones. 
  • 8 am - 11 am: Email open rates rise as the workday kicks off. Campaign Monitor's data suggests that over half of all opens happen between 9 am – 5 pm, with peak open times just before and after lunch.

Afternoon (12 pm - 5 pm):

  • 12 pm - 2 pm: Lunch breaks offer a window where subscribers might take a quick glance at their emails. Because lunchtime is usually a time to decompress, the length of your emails should be kept short and to the point. 
  • 2 pm - 5 pm: The afternoon sees a mix of mobile and desktop opens. While some might be looking for a distraction, others might be too engrossed in work.

Evening (6 pm - 10 pm):

  • 6 pm - 8 pm: While this might not be a great time to send B2B emails as professionals are winding down from work, this time is great for lifestyle, entertainment, or e-commerce newsletters.
  • 8 pm - 10 pm: This is when identifying your audience's unique quirks will come in handy. If, for instance, you're targeting bartenders, then for many, this is actually the start of their work day! But, if your audience is an NYU professor, we suggest waiting until the morning. 

While your sending time will vary, one thing remains the same - emails must be optimized for mobile and desktop screens. By ensuring they're optimized for both viewing experiences, you're meeting your audience right where they are, no matter the time of day.

Best Day of the Week to Send a Newsletter

The day of the week you choose to send out your newsletter can significantly impact its open and click-through rates. Various studies have shared their own findings based on their unique audiences. Here's the consensus:

  • Mondays: Monday emails can be hit or miss. While the open rates are comparable to the other days of the week, the click-through rates are not. Our guess is that this might be because most people are clearing out their inboxes from the weekend and might be overlooking or ignoring the actual email content. 
  • Tuesdays to Thursdays: These days are often considered the prime days for sending newsletters. Midweek emails have higher open rates as people are more active and engaged with their inboxes.
  • Fridays: As the week winds down, so does the effectiveness of email campaigns. However, if your content is more relaxed or weekend-focused, Friday might suit you.
  • Weekends (Saturday & Sunday): Open rates tend to drop during the weekends as people are less likely to check their emails. 

The studies show us that, likely, everyone will be sending out emails on Tuesday. Part of your strategy could also be sending emails when there's minimal competition! If you're bold and want to stand out, maybe test out a weekend send and see how that works!

Factors That Influence the Best Time to Send Email Newsletters

Location & Time Zone

Time zones can be tricky, and what's prime time in one region might be the middle of the night in another.A fascinating tidbit from Mailchimp suggests that newsletters sent at 10 am in the recipient's local time zone often hit the sweet spot. But here's the twist: cultural nuances and typical workday rhythms can shake things up. For instance, a country with a siesta culture might not appreciate midday emails as much as one without. The key? Know your audience, understand their routines, and tailor your timing to match.

B2B vs. B2C

The industry you're in can also play a pivotal role in determining the best send times. B2B (Business to Business) emails, for instance, often see higher open rates during the workweek, especially on Tuesdays and Wednesdays, as reported by Campaign Monitor.On the other hand, B2C (Business to Consumer) emails might perform better during weekends when consumers have more leisure time to check their personal emails.

Seasons and Holidays

As the holiday jingles start playing, e-commerce brands often witness their email engagement soar, with subscribers eagerly hunting for those Black Friday deals or festive offers; however, industries like real estate or B2B services might find that their emails experience a lull during these busy times.If seasonality may be a hindering factor in your marketing efforts, start thinking early on about how to adjust your time and day during the seasons. After all, if you typically send emails on Thursday, when November rolls around, you should avoid sending them on Thanksgiving.On the other hand, you can leverage the seasons to help guide your email marketing strategy.According to Omnisend's research, holiday campaigns have a 45% higher open rate than non-holiday campaigns.

Tips for Determining the Best Time to Send Your Email Newsletter

If you've made it this far, you're familiar with all the nuances influencing "the perfect time" for sending your newsletter. While it can seem like there is a lot of conflicting information out there, we want to help avoid the overwhelm! As mentioned earlier, let your data guide you and spend some time monitoring results, over time you'll find the optimal time for you. Here's what to focus on:

  • Audience Segmentation: Segmenting your audience based on behavior, location, or preferences can help tailor your send times based on time zone, seasonality, and peak attention time. 
  • Monitoring Newsletter Performance: Keep a close eye on your email metrics. Tracking open rates, click-through rates, and engagement over time can provide insights into when your audience is most active.
  • A/B Testing: Don't be afraid to experiment! Send the same email at different times or days and monitor which performs better. Over time, this can help you pinpoint the most effective send times.
  • Subscriber Feedback: Sometimes, the best approach is the direct one. Consider running a quick survey asking your subscribers when they prefer to receive emails. Their feedback can be invaluable.
  • Analyze Past Campaigns: Look back at your previous campaigns. Identify which ones had the highest engagement and see if there's a pattern in the send times.

Boost Newsletter Engagement With Eye-Catching Design

Sending an email at the perfect time is all about optimizing engagement, but finding the right time is only half the battle. The other half? Ensuring it's presented in a visually appealing manner. An engaging design captures attention, enhances readability, and encourages clicks. Beefree makes ensuring all three a breeze.With over 1,600 email and page templates and a drag-and-drop editor, Beefree makes it super easy to create emails that resonate with your audience and quickly export using your favorite sending platform.The best part? It's free. Sign up now and happy designing!

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At Beefree, we’ve had a front-row seat to all the incredible ways you scaled your email production. With templates that sped up creation and workflows that brought your team closer, you’ve redefined what it means to create emails that inspire and deliver.

Let’s dive into the numbers, trends, and stories that made this year unforgettable for email makers like you. 

Total number of emails created: 1,648,180

That’s right—over 1.6 million emails were crafted using Beefree this year, each one a testament to your creativity and efficiency. Everyone from small startups to large enterprises, and teams across the globe harnessed the power of Beefree.

The templates that powered your success

Out of the 1.6 million emails created this year, 178,199 started with a little help from our template catalog.

Our most loved categories included:

  • Templates for Gmail & Mailchimp: Whether you were crafting a campaign or a one-off blast, these platform agnostic templates made it easy to integrate design and delivery effortlessly.
  • Password-reset emails: You proved that even the most utilitarian messages deserve to be noticed.
  • Notification email templates: From order confirmations to system alerts, these templates kept your communications clear, concise, and on-brand.

These favorites highlight a vital truth: even the simplest communications can leave a lasting impression. Templates have become your secret weapon, allowing you to hit the ground running, save time, and focus on the creative flair that makes your emails stand out.

(source)

Total time saved per week: 2 hours

Time is money, and in 2024, Beefree users saved big. On average, 59% of users shaved off at least 2 hours per week on email creation, giving them more time to focus on strategy, creativity, and all the other things that make their emails shine. But that’s just the tip of the iceberg.

An impressive 81% of users reported being able to design emails at least 3x faster since implementing Beefree. What used to take hours now takes mere minutes with pre-designed templates and built-in collaboration tools. 

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More time saved = more time to design

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(source)

84% of Beefree users saw an increase in design quality after implementing our tool and 84% have increased on-brand email creation by 50% or more. 

Think about it: The less time on production meant more time to think creatively and innovate.

New height reached 

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This plan was crafted to offer the advanced features and scalability that busy teams need, like enhanced collaboration tools and more customization options. 

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Beautiful design matters 

A well-crafted email design does more than look good; it communicates your brand’s personality, values, and message in a way that’s instantly recognizable and engaging. It draws the reader in, guides their eyes through the content seamlessly, and encourages action, whether it’s clicking through to a website, signing up for an event, or making a purchase.

In 2024, you embraced the power of beautiful design like never before, and you were rewarded for it. Beefree users increased their CTR by an average of 25%.

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Read the case study

In a digital landscape where first impressions are everything, beautiful design isn’t just nice to have—it’s a necessity. And with Beefree, creating visually appealing emails has never been easier, empowering you to continue delivering designs that captivate and convert.

We can’t wait to see what you create next.

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A few weeks back, we kicked off the first-ever 2024 Really Good Email Awards (cue the confetti). The “award show” was paired with downloadable resources sharing the ins and outs of what made these emails winners. Today, we’re taking it one step further and sharing how you can build award-winning emails in Beefree.  

But first, what is an award-winning email? 

Winning emails like Miro’s welcome series and the AllTrails x Calm collab didn’t just meet expectations—they redefined them. Besides being the most loved by the RGE community, the winning emails beautifully balanced creativity, trends, and best practices. They gave us insight into the future of email design and how to break the rules intentionally. 

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This realization was validating! As marketers, we know how important presenting a cohesive experience is for brand recognition, awareness, and loyalty. But as passionate designers, we're always looking at the next cool design trend. This pattern of "on-brand, yet never boring" pushes us to explore new and creative ways to showcase our branding and spread our message.

Designing on-brand, never-boring emails with Beefree

Beefree makes balancing creativity with your brand guidelines seamless. Its combination of brand management, productivity solutions, and a no-code drag-and-drop editor enables everyone to create beautiful designs that inspire people to action and drive results. 

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Step 1: Set your brand guidelines

Your brand, your rules. Lock in colors, fonts, and logos so your emails look like you —even if Greg from accounting gets a little too creative with the copy. 

There are several ways to set your brand guidelines in Beefree, but our favorite is to use our “Get Brand Styles” feature, which can be accessed in your workspace’s style settings.


Once you’re in your settings, click on “Get brand styles” and input your website’s URL. From there, Beefree will retrieve your brand’s colors, fonts, and social links. You can learn more about this feature here

Once you import your brand’s essentials, you can continue to add brand elements. You can get as granular as you’d like. From a predefined width for emails and pages, to the appearance of your CTAs. 

With our Advanced Style Kit, you can even set predefined background colors, set the appearance of lists, and tables. 

Once you add your style settings, every email your team creates with Beefree will have the same brand colors, icons, links, fonts, and whatever else you decide to assign. Now, let’s say you want to take things one step further. 

Step 2: Create re-usable content blocks 

Beverage brand and winner of our Endless Cheer Award, “Athletic Brewing,” is a great example that following a template doesn’t have to be restrictive. 

All of their holiday templates follow a similar layout: A hero section with a standout image, a large title, body text, and a CTA followed by a similar content block below. 

Resource from our Award Ceremony


Beefree’s Saved and Synced Rows are an easy way to build out templated layouts for your emails. Most users turn frequently used content blocks, such as headers or footers, into Saved Rows so they can easily use them in other designs. You can also save rows as “Synced” when you want to apply any changes made to a row to all of your other email templates. 

You can find all of your Saved and Synced Rows in the builder's Rows tab by selecting “My Saved Rows.”

Templates and re-usable content blocks aren’t just made to help you speed up creation time; they’re about allowing you and your team more time to be creative. The less time you spend worrying about what layout to create, the more time you can spend coming up with clever messaging or taking high-quality product shots. 

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Let’s get to the fun stuff.

Step 3: Bring your visions to life 

In our downloadable resource, we shared the characteristics of each email that made it stand out. We highlighted key elements such as persuasive copy, value-driven content, actionable CTA’s, interesting layouts, and so much more. 

We could spend hours sharing tips and tricks to emulate the award-winning characteristics of an email, but for now, we’ll share some of Beefree’s features that can help take your emails from “meh” to “Why didn’t I think of that?” 

Display conditions

Why settle for one-size-fits-all when you can design emails that feel like a direct DM to each recipient? Beefree’s Display Conditions feature allows you to pick a condition (or write one from scratch if you are technically savvy), apply it to a row, and thus show different content based on the recipient. 

We can see a great example of how Display Conditions could be used in Rael’s award-winning email below: 

Really Good Email Awards Deck

The “Hook, Line, and Sinker” Awards goes to Rael for its charming abandoned cart email that feels like a warm reminder rather than a hard sell.  Instead of just pushing one product, the thoughtfully curated product suggestions make it easy to explore complementary items. 

uevi.co/7663GXCO

Interactivity

Throughout all winning emails, we saw brands bring their message to life with movement. Whether they used videos, gifs, icons, or crafted visually interesting layouts – making their emails interactive was crucial in getting our attention. 

Resource from our Award Ceremony

With Beefree, you can turn your designs into playgrounds. Easily add videos, GIFs, countdown timers, surveys, hover effects, and more. To see what’s possible, we recommend browsing through our template catalog! 

Mobile design mode 

Part of crafting a truly on-brand experience is ensuring that your brand looks good anywhere. Beefree takes responsiveness and dynamic design to the next level by allowing you to create custom mobile experiences. With Mode Design Mode you can re-arrange, re-size, and remove elements for smaller screens. 

uevi.co/2498UJQM 

Step 4: Let AI take care of the little things 

Creating award-winning emails takes vision, creativity, and time. But let’s be honest—sometimes, the little tasks, like tweaking ALT text or sourcing the perfect image, can slow you down.

With Beefree’s AI-powered solutions, you can let your eager intern handle the busy work while you focus on making your emails unforgettable.

AI Image Generator

Struggling to find the perfect image? Beefree’s AI Image Generator lets you create custom visuals that enhance your email’s message. Just add an image block to your email and in the Content Properties panel on the right, click “Create with AI,” then fill out the details. For additional prompt suggestions visit this support page

Alt Text Generator

For us, alt text isn’t just a best practice—it’s essential for creating accessible emails. But crafting the perfect descriptions for every image can feel like a chore.

 Beefree’s AI ALT Text Generator takes care of it for you, automatically generating accurate and descriptive ALT text for your images, gifs, icons, and stickers. 

AI Copy Assistant 

When Greg from accounting gets a bit of writer’s block or when you need a little help writing a catchy CTA, AI is here to help generate bold and fresh ideas. 

Ready to start designing? 

A really good email involves a balance of best practices and bold moves. The winning emails didn’t just make an impact; they set the standard for what’s possible in email marketing. Now, it’s your turn to take the lessons, insights, and inspiration from these campaigns and channel them into your next great idea. Start designing with Beefree for free!

If you’re looking for even more inspiration or tactical takeaways, don’t forget to download the deck or watch the Award ceremony replay! 

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