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An Email Marketer's Take on Writing Inclusive Emails

Emily Santos
Emily Santos
May 12, 2023
An Email Marketer's Take on Writing Inclusive Emails
An Email Marketer's Take on Writing Inclusive Emails

For this month's spotlight, we're featuring BEE's very own Shivangani "Shiv" Bedi. In our search for an Email Marketing Consultant, Shiv came highly recommended, and immediately, we knew she was the right fit for our team.With 13 years of email marketing experience, Shiv has the important job of communicating with our 350,000 email subscribers across all our solutions and newsletters. Her extensive experience keeps us in check when creating inclusive emails and helps us communicate with our diverse audiences. And, of course, recommends the best tools in the market to get things done efficiently (BEE Pro being one of them, of course).Thank you, Shiv, for being such a great part of our team! Here's a little about her story: 

Can you walk us through your journey as a marketer? 

My passion for email marketing started far back during my college years. During class, we were assigned a task to “build our own websites,” and I fell in love with both the technical and non-technical aspects of this project. The rest is history.My career path has been like a waterfall, moving in one direction, sometimes very steady and other times full of motion.During this 13-year-long journey, I've had the opportunity of working across three different continents - India, The United Kingdom, and Canada. I've been part of many start-ups and multi-billion dollar companies, both in-house and in agency environments. Each role helping me gain more knowledge and experience in digital marketing than the last.My first title was Assistant Manager in a start-up organization. My specialty? Generating leads for Insurance products. To be truthful, it was a very challenging job, but it was during this time I got an opportunity to wear my email marketer hat. A hat that I have never taken off. After that, I worked as a Business Analyst at Tesco HSC India. It was here that I learned all the ins and outs of email marketing operations. This role was heavy on coordination with data, creatives, stakeholders, and content teams to strategize and deploy email campaigns.In pursuit of more, I began working with “Mapp Digital.” This is the largest independent digital marketing technology organization in the world, with corporate offices in the U.S. and The UK, so the stakes were high. For five years, I worked in a fast-paced agency and managed a team of 6. Our goal was to deliver error-free and on-brand campaigns. I was awarded “MappStar” & PS Person of the Year” for two consecutive years.Finally, I began my journey with MRM Mccan group, a global direct and digital marketing agency. I worked with a leading automobile brand and assisted in auditing their programs/build journeys on the Responsys ESP platform. This role allowed me to explore the technical parts of the programs, as I helped identify the right tools and technologies to improve and build the best-in-class automation.And in between all of that, I worked for some big brands in the food industry, such as Skipthedishes and Goodfood. Managing end-to-end email/mobile marketing channels with esp like Braze and Emarsys. As I said, my career path in the last 13 years has been nothing short of fulfilling ;).

What makes you unique within the space? How do you infuse your different identities into your work?

Over the past 13 years, I've worked with so many different ESP platforms that I like to say I am an "ESP agnostic resource."I have also witnessed digital transformation. When I graduated, everything was done manually, now, there are hundreds of tools to help us automate campaigns within a few minutes. I've had to constantly incorporate evolving technologies into the strategies I pitch.Due to this, I like to think I am a well-versed email marketer that can manage the 360 spectrum of email/mobile channels, as well as the technical and non-technical aspects of the job.I have a multitude of identities and experiences that make me unique. This includes my race, ethnicity, culture, religion, sexual orientation, and socioeconomic background.Infusing my identity into my work has allowed me to build strong authentic connections with colleagues and clients. As well as bring unique and valuable perspectives to the table.

As someone representative of many different cultures and identities, what are your best email marketing tips for creating inclusive emails?

Creating inclusive marketing campaigns requires a thoughtful and intentional approach. An approach that prioritizes respect for diverse cultures and identities. By keeping these tips in mind, you can create marketing materials that resonate with a wide range of people and promote a more inclusive society.

1. Know your audience

Before creating a marketing campaign, research and understand the demographics of your target audience, including their cultural backgrounds, values, and beliefs. This will help you create messaging that resonates with them and avoids stereotypes or offensive language.

2. Use inclusive language

Avoid language that could be considered offensive or exclusionary to any particular group. Use gender-neutral language where possible, and avoid using slang or regional dialects that may be unfamiliar to some audiences.Read more: 3 Tips for More Diverse and Inclusive Emails 

3. Incorporate diverse imagery

Include images and visuals that represent a diverse range of cultures, races, ages, and abilities. This can help make your marketing materials more relatable and inclusive.

4. Seek feedback

Consider seeking feedback from members of diverse communities to ensure your're writing inclusive emails that are culturally sensitive and appropriate. This can help you avoid unintentionally offending or excluding certain groups.

5. Emphasize shared values

Focus on the values that your product or service can offer to a diverse range of people rather than solely emphasizing one particular cultural or identity group. This can help you appeal to a wider audience while still acknowledging and celebrating diversity.

6. Be authentic

Ensure that your marketing materials accurately represent your brand's values and mission, and avoid cultural appropriation or tokenism. Be honest and transparent in your messaging, and demonstrate a commitment to diversity and inclusion through your actions as well as your words.

In what ways do you think the email marketing space can better support and elevate diverse voices?

1. Prioritize diversity and inclusion in hiring:

The marketing industry should actively seek out and hire individuals from diverse backgrounds, including people of color, LGBTQ+ individuals, and individuals with disabilities. This will help ensure that diverse perspectives are represented throughout the marketing process. These individuals should be part of the process of developing something as big as your mission statement to something small like sending out inclusive emails.

2. Provide training and education

The marketing industry should invest in training and education programs that help individuals understand and address issues related to diversity and inclusion. This includes providing education on topics like cultural competency, implicit bias, and intersectionality.

3. Foster an inclusive culture

I can’t emphasize how important this point is. Companies should create a culture that values and celebrates diversity and inclusion. This includes promoting open communication, providing opportunities for feedback, and encouraging employees to bring their whole selves to work.

4. Amplify diverse voices in marketing campaigns:

Finally, the marketing industry can help craft inclusive emails by elevating diverse voices. My recommendation is to actively seek out individuals with different backgrounds and experiences and make it a priority to amplify the voices that are so often ignored. This can include working with diverse influencers, featuring diverse individuals in advertisements, and creating content that celebrates diverse cultures and identities.Overall, the marketing industry has a responsibility to prioritize diversity and inclusion and ensure that diverse voices are represented and elevated in all aspects of the marketing process. By taking these actions, we can create a more equitable and inclusive society.

Where do you see email marketing in 5 years?

Email marketing has been around for several decades and has proven to be an effective marketing tool for businesses of all sizes. However, the way that people use and interact with email has changed significantly in recent years. Here are some potential developments that we may see in the next five years:

1. Greater personalization (1-to-1 marketing)

Personalization has become increasingly important in email marketing, and this trend is likely to continue in the years to come. Businesses may use advanced data analytics and machine learning algorithms to tailor their email campaigns to individual customers' interests and behaviors.

2. More automation

Email marketing automation has become more widespread in recent years, and this trend is likely to continue. Automation can help businesses save time and resources by automatically sending personalized emails based on triggers such as customer behavior or purchase history.

3. More interactive emails

Interactive emails that include embedded videos, animations, and other multimedia elements are becoming more common. As email clients and devices become more advanced, we may see even more interactive email experiences that help businesses engage with their audiences in new and exciting ways.

4. Better email accessibility

Email accessibility has become increasingly important, with more businesses working to make their emails accessible to people with disabilities. In the next 5 years, we may see more email clients and marketing platforms provide built-in accessibility features to help businesses reach a wider audience.

5. Continued integration with other marketing channels

Email marketing is just one piece of the larger marketing puzzle, and businesses are likely to continue integrating their email campaigns with other marketing channels, such as social media and content marketing. This can help create a more cohesive and effective marketing strategy.To conclude, email marketing is likely to continue evolving in the years to come, with new technologies and trends shaping the way that businesses engage with their audiences through email. By staying up-to-date with these developments, businesses can continue to leverage email as a powerful marketing tool in the years to come.

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Now, let's be honest—you’ve likely heard about all of these rotating for the last few years. While email marketing has come a long way and is changing faster than ever, there’s only so much you can do within 600x1,500 pixels. However, there are no limits to where your creativity can take you. 

Let’s get into it.  

#1. Unique, tailored experiences 

Damian Grabarczyk, the co-founder and growth marketer of PetLab Co., says, “We faced the challenge of connecting meaningfully with an audience that expects more than one-size-fits-all communication.” 

When we speak about crafting tailored emails we mean going beyond the recipient's first name in the subject line. We’re talking about optimizing your entire email strategy to design multi-stage touchpoints to nurture leads across the customer lifecycle. As well as, leveraging data to send hyper-personalized, relevant, and engaging emails that feel less like a broadcast message and more like a conversation. 

Many are using AI machine learning algorithms and AI automation to analyze customer interactions, past purchases, browsing habits, website visits, and even social media behavior to curate engaging email content that resonates deeply with the real-time needs of recipients.

For PetLab Co this looked like including content such as an individual’s pet health history or product usage timelines. Damian Grabarzyk expands, “This approach transformed the conversion rate and strengthened customer loyalty. As we look ahead, I see brands in 2025 moving beyond generic personalization to adopt strategies that make customers feel truly understood and valued.”

On the other hand, many are leaning into user-generated content (UGC) for crafting tailored experiences. Customers today are more likely to trust the opinions of peers over branded messages. UGC like customer reviews, testimonials, videos, and photos are the best form of social proof depicting real people using and benefitting from your products or services. 

We see the benefits of using both AI and UGC to get the most out of your email conversions ;). 

#2. AI tools as an addition, not a substitution

Experts at NordPass state, "AI-powered content generation tools are not here to replace email copywriters and marketers. These tools make us more efficient. The smarter the tool is, the better equipped we are to create high-performing email content that drives results." 

AI tools can support us by significantly enhancing the speed, precision, and effectiveness of your emails. For instance while traditionally A/B testing has required a lot of time to analyze small variations with AI you quickly implement and test multiple email elements and make adjustments based on real-time engagement data. There are AI algorithms that can even predict which variations are most likely to resonate with different audience segments, leading to more accurate targeting and faster optimization.

In short, AI tools are revolutionizing the way we craft and optimize our email’s deliverability. There are many different types of AI solutions so we suggest finding the right one for your needs. 

#3. Even more transparency around data

With AI continuing to rise, folks are more and more concerned about where their data is going. That’s where zero-party data collection becomes a key strategy in email marketing, allowing you to gather data directly from customers rather than relying on third-party sources. 

Zero-party data includes information that consumers willingly share, such as preferences, interests, and purchase intentions. This data is often collected through surveys, preference centers, quizzes, or interactive content and is highly valuable because it is shared explicitly, ensuring accuracy and deeper personalization without privacy concerns associated with third-party tracking.

As privacy regulations tighten, zero-party data will empower you to deliver hyper-personalized email experiences while respecting user privacy. This approach will help you build trust, as customers feel more in control of their data, and you gain insights that lead to more relevant and engaging email content.

#4. The death of static emails

With attention span getting shorter day after day, digest-format emails are expected to rise in popularity in 2025. Presenting email content in an easy-to-scan, organized, and minimalistic layout will surely help deliver the most relevant information in a fraction of the time. 

Additionally, interactive emails will allow recipients to directly engage within the email without having to visit a landing page or website. Interactive elements like product carousels, polls, and quizzes create a dynamic experience that keeps subscribers engaged, especially in visually driven industries like fashion brands

So what now? 

You’ve heard these strategies before, but now it’s time to actually put them into action. The brands that win at email marketing in 2025 won’t just be sending emails—they’ll be creating experiences. Whether it’s hyper-personalized content, AI-driven efficiency, zero-party data collection, or interactive emails that break the mold, the key is to stay ahead of the curve.

So, what’s the first strategy you’ll finally implement? Your inbox (and your audience) are waiting.

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What do customers think about your brand’s products? The best way to find out is to ask them directly, which you can do via strategic email campaigns.

Email makes gathering authentic product reviews quick and easy. By collecting sincere feedback, you can build trust, increase sales, boost loyalty, and innovate product improvements. 

That said, requesting reviews via email requires precise timing, personalized messaging, and lots of engagement optimizations. But don’t worry—we’ll walk you through some key steps to create email campaigns that deliver the valuable feedback you need.

Why product reviews matter

Product reviews do more than confirm that you're meeting customers’ needs. Sincere feedback drives loyalty and sales, offers valuable customer insights, and helps you develop a strategic product development roadmap.

  • Fosters customer loyalty: Requesting and listening to feedback makes your customers feel valued and heard. It demonstrates that you prioritize customer satisfaction, which helps you build stronger, long-term relationships. Review requests also act as re-engagement emails by starting new conversations with customers.
  • Increases sales: Social proof drives sales. According to a recent survey by Power Reviews, 90% of potential customers use online reviews to make purchasing decisions. In fact, reviews have more influence over purchasing decisions than product prices. Turning product reviews into customer testimonials and encouraging reviews on third-party sites can significantly boost sales.
Image sourced from powerreviews.com
  • Builds Customer 360 insights: Customer feedback delivers insights into customer needs and sentiments, enriching Customer 360. Exactly what is Customer 360? It’s a unified, 360-degree view of customer data. It empowers you to tailor products and customer experiences to meet individual needs and preferences. 
  • Drives product improvements: Sincere customer feedback reveals what target customers like/dislike about your products. It provides key insight into their value, functionality, and usability, unlocking large-scale development opportunities.

How to create an email campaign to collect product reviews

Want to unlock the power of product reviews? Let’s explore how to create email campaigns that encourage customers to share their feedback.

Segment your audience

Like promotional emails, product review requests shouldn’t be sent to every subscriber.

If subscribers haven’t had the chance to try your product, product review requests will feel irrelevant and may trigger unsubscriptions. So, only send review email requests to customers recently trying your product.

You can do this by segmenting your email list based on where customers are in the buying cycle. Target loyal customers, recent purchasers, and first-time buyers with tailored email campaigns. This ensures that you’re sending emails to customers most likely to respond with insightful feedback.

Write a compelling email subject line

According to Superoffice, 33% of people open an email based on the subject line. 

Image sourced from superoffice.com

To get the click-through rates you want, your email subject lines should be personalized, relevant, and engaging. Here are some examples:

  • Did you love [product]? Or hate it? Let us know!
  • We value your opinion — help us improve!
  • We want YOU to help us make our product better!
  • Up for a discount? Share your feedback for 10% off! 

Learn more > Tips for writing open worthy subject lines.

Optimize for customer engagement

A successful email marketing strategy relies on customer engagement. Here are some key email elements you need to encourage interactions.

  • An attractive email design: With the right layout, color scheme, typography, and images, you ensure easy readability and promote interaction. Use these engagement-boosting email design best practices to help you create a design that boosts conversion rates.
  • Gratitude and value: Thank customers for reading the email and explaining why their feedback is so important. Also, consider including a personalized Gmail email signature with your content details to build trust and encourage customers to engage with your review request. 
  • Personalized, relevant content: Personalized email content motivates engagement. Use customer data platform (CDP) data to tailor messages to individual customers. What is a CDP? It’s a centralized platform that collects and unifies customer information, building comprehensive customer profiles. 
  • Incentives: Offering a small discount can motivate customers to leave reviews, especially first-time buyers. That said, incentives can (sometimes) generate insincere reviews, so stress the importance of honesty. 
  • A strong call-to-action (CTA): Your CTA should direct readers straight to the reviews submission page. Use clear CTAs with bold buttons and typography to make it stand out.
  • Mobile responsiveness: If your emails are slow to load or don’t display correctly on mobile devices, your bounce rate will spike. Leverage solutions that offer advanced mobile optimization features — such as Beefree— to create responsive emails every single time.

Ask specific, concise questions

Complex, drawn-out questions that are too open-ended can disengage customers. So, get straight to the point with concise, direct questions. Here are some examples:

  • What did you think of [specific product feature]?
  • How often do you use our product?
  • What are your favorite/least favorite features?
  • How likely are you to recommend this product?
  • What could we do to improve our product?

Use a mixture of closed and open-ended questions to increase your chances of receiving meaningful responses.

Make it easy to respond

The easier it is for customers to leave a review, the more responses you’ll receive. So, make the process as seamless and convenient as possible. One way to do this is with survey emails.

Email surveys have high response rates. They can be completed within the email with minimal effort, which is a big plus for busy customers. And, they can generate a wealth of quantitative data and metrics that are quick to analyze, leading to faster improvements. BeeFree has an extensive collection of email survey templates to suit every need.

For longer review requests, include a CTA that directly links to the review submission page. Review forms should use simple, clear language, be optimized for mobile, and have a progress bar. 

You could even provide your telephone contact details to allow customers to leave a review via telephone. It’s the preferred communication method for 55% of Baby Boomers according to Hubspot, so it’s worth considering. 

Leverage small business telephone services from Vonage to access call center capabilities like virtual receptionists and CRM integrations, streamlining processes.

Also consider directing customers to leave reviews on popular review sites, such as Google and Amazon.

Optimize email timings

If you send product review requests too early, there’s a chance your customers won’t have tried your product yet. But if you send them too late, your customer might have forgotten their experience. 

So, when’s the best time to request reviews? 

Aim to send review requests within 7-14 days post-purchase. This gives customers a chance to try the product a few times, leading to more sincere, meaningful reviews. Plan for seasonal surges such as Black Friday and incorporate them into your schedules.

Key takeaways

Do email campaigns work for gathering valuable product reviews that drive improvements, boost trust, and increase sales and loyalty? 

Absolutely — but they need to be strategic.

To generate sincere reviews and valuable data, ensure your marketing emails are personalized, engaging, and optimized for convenience. And, use email list segmentation and marketing automation to ensure they’re sent to the right customers at the right time.

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