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GDPR Emails You Actually Want to Read

Beefree team
Beefree team
Jun 19, 2018
GDPR Emails You Actually Want to Read
GDPR Emails You Actually Want to Read

With GDPR finally(!) upon us, we hope all you fellow email geeks are faring okay! The European Union's privacy law has certainly created a lot of anxiety, excitement, and buzz. And for us here at Email Design Workshop, it also created a unique opportunity: we got to compare a flood of emails that all sought to tackle the same challenge—updating users about changing site policies. We surveyed the many, many GDPR emails in our inbox and plucked some that stood out. The design-savvy privacy policy, terms of service, and opt-in emails we found fall into three design categories:

  • Simply styled and effective
  • A little bit artsy
  • Tongue-in-cheek

As always, we hope to inspire you with this roundup of emails. So, let's have a little GDPR fun!

Wait—what is GDPR again?

GDPR is the General Data Protection Regulation, a privacy law established by the European Union "designed to harmonize data privacy laws across Europe,toprotect and empower all EU citizens data privacy and to reshape the way organizations across the region approach data privacy." In other words, instead of having different privacy laws in each EU country, now there's an EU-wide standard that's enforceable as of May 2018.In the email world, companies with EU-based subscribers need to make sure they're GDPR compliant. This resulted in, as you've noticed, a massive influx of GDPR emails. They fell into two main categories: (1) ones that notified readers of updates toprivacy policies and terms of service, and (2) reconfirmation campaigns asking subscribers to opt-in.If you want to read more about GDPR, we included helpful links at the end of this post. But, for now, let's see how these GDPR emails looked. After all, good design means good communication, and when it comes to these "legalese" emails, this often goes a long way.

GDPR Emails: Simply styled and effective

Hinge

Subject:We’ve updated our Privacy Policy and Terms.

Hinge GDPR emails

Hinge does a really nice job of personalizing this email and making it super easy to read. The ultra-narrow fixed width, generously-sized text, and use of bolded, numbered sub-headers all converge to make this email super sleek and user-friendly.

Coursera

Subject: Notice of Privacy Policy Updates

Coursera GDPR emails

Courseraemploys similar techniques as Hinge to make its email simple, ultra-readable, and well done. The "boxed" effect of the blue background border is a nice touch, too.

Timex

Subject: Your trust is important to us.

Timex GDPR emails

This is the only GDPR email we spotted that used a modular design with background colors to delineate information. It's a great example of how a simple design tactic can improve comprehension, as readers see clearly labeled pieces of information one at a time.

Your Majesty Co.

Subject: Reconfirm your subscription to keep receiving our newsletter

Your Majesty Co. GDPR emails

Here's a great reconfirmation email from Your Majesty Co. that couldn't be simpler. (You can probably guess the thing we love most about it.) Thepurple bulletproof CTA buttonpractically jumps off the page—it's impossible to miss—which, of course, is the whole idea.

GDPR Emails: Just a little artsy

Topo Designs

Subject: Update to the Topo Designs Privacy Policy

Topo Designs GDPR emails

With the brevity of its statements and great formatting, Topo Designs makes it easy to understand the updates that have been implemented. But the PRIVACY POLICY header at the top of the email is also a nice touch. And the hero "art" helps drive home the main point and makes this email easy to understand at a glance.

The Muse

Subject: Important Updates to The Muse’s Terms of Use and Privacy Policy

The Muse GDPR emails

This is a super friendly—if not wordy—email from The Muse that feels almost like it came from a buddy. To match the decidedly not cut-and-dry tone, the brand added an illustration at the top that incorporated the GDPR logo. We're into it.

Edenspiekermann

Subject: You're in Control (Action Required)

Edenspiekermann GDPR emails

Like Topo Designs, the hero image/banner in this Edenspiekermann email says it all. And this is even more important in a reconfirmation campaign that's asking readers to act. Plus, Edenspiekermann incorporated artwork for each supporting article—a welcome invitation for readers to click.

Penguin Books

Subject: We've updated our Privacy Policy

Penguin Books GDPR emails

Leave it to the literary folks at Penguin Books to take their GDPR email to a whole other level. We're into the Harper Lee quote and the opening line, which stands out as being more than a "We respect your privacy" opener!

Uber

Subject: Updates to Uber’s Privacy Policy

Uber GDPR emails

Like most of the emails in this category, Uber added a neat hero image to help convey its message, and we dig it!

Code Academy

Subject: Update to our Privacy Policy

Code Academy GDPR emails

Saved the best for last! The elegant header in this Code Academy email looks great and communicates well—we love how the deadline was included (and themillennial pink, naturally).

GDPR Emails: Tongue-in-cheek

Sidetracked

Subject: No action needed! (Unless you want to unsubscribe)

Sidetracked GDPR emails

Sidetracked Magazine got a little playful here, and while the style isn't for everyone, it is a breath of fresh air.

Reformation

Subject: PRIVACY POLICY UPDATE

Reformation GDPR emails

Here, Reformation kept it short, sweet, and silly.

Bullish

Subject: Yet another Privacy Policy Update, plus a doggo meme

Bullish GDPR emails

Here is the only GDPR email we received (from Bullish) with a meme. You're welcome. :)Hungry for more GDPR info? Here are a few GDPR articles we found useful!

And, visit our GDPR Emails Pinterest Board for more design ideas!

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2024 was a banner year for email markers everywhere. From sleek newsletters to interactive promos, you flexed your creative muscle to new heights and did it with a level of speed and efficiency that made crafting award-worthy emails look easy. 

At Beefree, we’ve had a front-row seat to all the incredible ways you scaled your email production. With templates that sped up creation and workflows that brought your team closer, you’ve redefined what it means to create emails that inspire and deliver.

Let’s dive into the numbers, trends, and stories that made this year unforgettable for email makers like you. 

Total number of emails created: 1,648,180

That’s right—over 1.6 million emails were crafted using Beefree this year, each one a testament to your creativity and efficiency. Everyone from small startups to large enterprises, and teams across the globe harnessed the power of Beefree.

The templates that powered your success

Out of the 1.6 million emails created this year, 178,199 started with a little help from our template catalog.

Our most loved categories included:

  • Templates for Gmail & Mailchimp: Whether you were crafting a campaign or a one-off blast, these platform agnostic templates made it easy to integrate design and delivery effortlessly.
  • Password-reset emails: You proved that even the most utilitarian messages deserve to be noticed.
  • Notification email templates: From order confirmations to system alerts, these templates kept your communications clear, concise, and on-brand.

These favorites highlight a vital truth: even the simplest communications can leave a lasting impression. Templates have become your secret weapon, allowing you to hit the ground running, save time, and focus on the creative flair that makes your emails stand out.

(source)

Total time saved per week: 2 hours

Time is money, and in 2024, Beefree users saved big. On average, 59% of users shaved off at least 2 hours per week on email creation, giving them more time to focus on strategy, creativity, and all the other things that make their emails shine. But that’s just the tip of the iceberg.

An impressive 81% of users reported being able to design emails at least 3x faster since implementing Beefree. What used to take hours now takes mere minutes with pre-designed templates and built-in collaboration tools. 

(source)

More time saved = more time to design

By cutting down on the nitty-gritty of email production, like formatting, coding, and repetitive edits, Beefree gave you the freedom to focus on what truly matters: design. 

With more time on your hands, you experimented with bold new layouts, fine-tuned your visual storytelling, and perfected those interactive elements that kept your audience engaged.

(source)

84% of Beefree users saw an increase in design quality after implementing our tool and 84% have increased on-brand email creation by 50% or more. 

Think about it: The less time on production meant more time to think creatively and innovate.

New height reached 

With more time on your hands and even more accessible design solutions, 2024 became the year you pushed boundaries and achieved more than ever before. And as your email production scaled, so did your ambitions. 

This surge in productivity and creativity signaled that you were ready for the next step—a plan that could grow alongside you and offer even more tailored support for your evolving needs. Recognizing this, we launched our Business Plan in May, designed specifically to meet you where you’re at. 

This plan was crafted to offer the advanced features and scalability that busy teams need, like enhanced collaboration tools and more customization options. 

Is the Beefree HTML Email Builder Right for You? >

After upgrading to a paid plan, 41% of Beefree users saw an ROI in just under a month! 58% report that Beefree has been a KEY part of scaling their email programs. 

(source)

Beautiful design matters 

A well-crafted email design does more than look good; it communicates your brand’s personality, values, and message in a way that’s instantly recognizable and engaging. It draws the reader in, guides their eyes through the content seamlessly, and encourages action, whether it’s clicking through to a website, signing up for an event, or making a purchase.

In 2024, you embraced the power of beautiful design like never before, and you were rewarded for it. Beefree users increased their CTR by an average of 25%.

The marketing ROI on the one email alone was immeasurable. Open rates increased by over 20%, engagement rates by 31%, and best of all, the subscribers fell under a healthy .1%. All are driven by the creative firepower of Beefree. 

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Read the case study

In a digital landscape where first impressions are everything, beautiful design isn’t just nice to have—it’s a necessity. And with Beefree, creating visually appealing emails has never been easier, empowering you to continue delivering designs that captivate and convert.

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But first, what is an award-winning email? 

Winning emails like Miro’s welcome series and the AllTrails x Calm collab didn’t just meet expectations—they redefined them. Besides being the most loved by the RGE community, the winning emails beautifully balanced creativity, trends, and best practices. They gave us insight into the future of email design and how to break the rules intentionally. 

While each email was different in its own unique way, we noticed a consistent pattern in them all: On-brand, but never boring. Let’s take the emails by Sundays as a really good example of staying on brand. Everything from their Black Friday emails to their order confirmation emails follows the same brand guidelines, ensuring a cohesive experience at every touchpoint. 

Resource from our Award Ceremony

This realization was validating! As marketers, we know how important presenting a cohesive experience is for brand recognition, awareness, and loyalty. But as passionate designers, we're always looking at the next cool design trend. This pattern of "on-brand, yet never boring" pushes us to explore new and creative ways to showcase our branding and spread our message.

Designing on-brand, never-boring emails with Beefree

Beefree makes balancing creativity with your brand guidelines seamless. Its combination of brand management, productivity solutions, and a no-code drag-and-drop editor enables everyone to create beautiful designs that inspire people to action and drive results. 

uevi.co/4075ZNTX

Step 1: Set your brand guidelines

Your brand, your rules. Lock in colors, fonts, and logos so your emails look like you —even if Greg from accounting gets a little too creative with the copy. 

There are several ways to set your brand guidelines in Beefree, but our favorite is to use our “Get Brand Styles” feature, which can be accessed in your workspace’s style settings.


Once you’re in your settings, click on “Get brand styles” and input your website’s URL. From there, Beefree will retrieve your brand’s colors, fonts, and social links. You can learn more about this feature here

Once you import your brand’s essentials, you can continue to add brand elements. You can get as granular as you’d like. From a predefined width for emails and pages, to the appearance of your CTAs. 

With our Advanced Style Kit, you can even set predefined background colors, set the appearance of lists, and tables. 

Once you add your style settings, every email your team creates with Beefree will have the same brand colors, icons, links, fonts, and whatever else you decide to assign. Now, let’s say you want to take things one step further. 

Step 2: Create re-usable content blocks 

Beverage brand and winner of our Endless Cheer Award, “Athletic Brewing,” is a great example that following a template doesn’t have to be restrictive. 

All of their holiday templates follow a similar layout: A hero section with a standout image, a large title, body text, and a CTA followed by a similar content block below. 

Resource from our Award Ceremony


Beefree’s Saved and Synced Rows are an easy way to build out templated layouts for your emails. Most users turn frequently used content blocks, such as headers or footers, into Saved Rows so they can easily use them in other designs. You can also save rows as “Synced” when you want to apply any changes made to a row to all of your other email templates. 

You can find all of your Saved and Synced Rows in the builder's Rows tab by selecting “My Saved Rows.”

Templates and re-usable content blocks aren’t just made to help you speed up creation time; they’re about allowing you and your team more time to be creative. The less time you spend worrying about what layout to create, the more time you can spend coming up with clever messaging or taking high-quality product shots. 

uevi.co/1491YKUH

Let’s get to the fun stuff.

Step 3: Bring your visions to life 

In our downloadable resource, we shared the characteristics of each email that made it stand out. We highlighted key elements such as persuasive copy, value-driven content, actionable CTA’s, interesting layouts, and so much more. 

We could spend hours sharing tips and tricks to emulate the award-winning characteristics of an email, but for now, we’ll share some of Beefree’s features that can help take your emails from “meh” to “Why didn’t I think of that?” 

Display conditions

Why settle for one-size-fits-all when you can design emails that feel like a direct DM to each recipient? Beefree’s Display Conditions feature allows you to pick a condition (or write one from scratch if you are technically savvy), apply it to a row, and thus show different content based on the recipient. 

We can see a great example of how Display Conditions could be used in Rael’s award-winning email below: 

Really Good Email Awards Deck

The “Hook, Line, and Sinker” Awards goes to Rael for its charming abandoned cart email that feels like a warm reminder rather than a hard sell.  Instead of just pushing one product, the thoughtfully curated product suggestions make it easy to explore complementary items. 

uevi.co/7663GXCO

Interactivity

Throughout all winning emails, we saw brands bring their message to life with movement. Whether they used videos, gifs, icons, or crafted visually interesting layouts – making their emails interactive was crucial in getting our attention. 

Resource from our Award Ceremony

With Beefree, you can turn your designs into playgrounds. Easily add videos, GIFs, countdown timers, surveys, hover effects, and more. To see what’s possible, we recommend browsing through our template catalog! 

Mobile design mode 

Part of crafting a truly on-brand experience is ensuring that your brand looks good anywhere. Beefree takes responsiveness and dynamic design to the next level by allowing you to create custom mobile experiences. With Mode Design Mode you can re-arrange, re-size, and remove elements for smaller screens. 

uevi.co/2498UJQM 

Step 4: Let AI take care of the little things 

Creating award-winning emails takes vision, creativity, and time. But let’s be honest—sometimes, the little tasks, like tweaking ALT text or sourcing the perfect image, can slow you down.

With Beefree’s AI-powered solutions, you can let your eager intern handle the busy work while you focus on making your emails unforgettable.

AI Image Generator

Struggling to find the perfect image? Beefree’s AI Image Generator lets you create custom visuals that enhance your email’s message. Just add an image block to your email and in the Content Properties panel on the right, click “Create with AI,” then fill out the details. For additional prompt suggestions visit this support page

Alt Text Generator

For us, alt text isn’t just a best practice—it’s essential for creating accessible emails. But crafting the perfect descriptions for every image can feel like a chore.

 Beefree’s AI ALT Text Generator takes care of it for you, automatically generating accurate and descriptive ALT text for your images, gifs, icons, and stickers. 

AI Copy Assistant 

When Greg from accounting gets a bit of writer’s block or when you need a little help writing a catchy CTA, AI is here to help generate bold and fresh ideas. 

Ready to start designing? 

A really good email involves a balance of best practices and bold moves. The winning emails didn’t just make an impact; they set the standard for what’s possible in email marketing. Now, it’s your turn to take the lessons, insights, and inspiration from these campaigns and channel them into your next great idea. Start designing with Beefree for free!

If you’re looking for even more inspiration or tactical takeaways, don’t forget to download the deck or watch the Award ceremony replay! 

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